Data Protection and GDPR Statement

Albion Cup  2018

 

The organising committee of the Albion Cup  (hereafter referred to as “we”) will collect selected personally identifiable information from participants, enquirees, and registered visitors. This data collection is not limited to just email or off-line communication, but includes all forms of digital and hard-format means both formal e.g. registration forms, and informal e.g. social media.

The data we collect is used expressly for the administration of the competition, it’s insurance, venue hire and for third party scoring data collection and analysis. It may also be shared with official event sponsors for marketing purposes, but will not be shared with any other organisations.

Collected data will be stored for not more than 24-months to allow year-on-year participation auditn and will be anonymised every 24-months. Where information is given via a 3rd party format e.g. social media or Google form, the individual should consult their (separate) GDPR compliance statements and terms & conditions for details of data retention.

Data specifically collected for Albion Cup events:

• Name
• Date of birth
• Email address
• Postal address
• Phone number
• Medical information
• Next of kin

Data not collected which may be accessible to the Albion Cup organisers, but not usually used or saved:

• Facebook profile
• Facebook friends
• Other social media

Data shared with 3rd parties:

• Name
• Email address

Third-Parties:

• HEMA Ratings (hemaratings.com/)
• Name of insurance (in the event of a claim)
• St John’s Ambulance / NHS (in the event of an incident)
• Event sponsors

Video and photography recordings:

By registering to participate in an Albion Cup event(s) you are aware that the events take place in public venues and that the event organisers and other competitors as well as guests and visitors may wish to record events. The media recorded by the organisers or their official representatives will be used for marketing purposes. Any media recorded by any other individuals is outside the control of the organisers. By participating or attending any Albion Cup (including prior to, during and after) you agree to be recorded and give permission for the resulting footage to be used. Should you (or guest) not wish to be recorded, you should inform the individuals undertaking the recording at the time of recording as to your wishes.

If you have any questions about this statement please contact us.